The intent of this policy is to provide structure to the process of reimbursing head coaches and their coaching staff for expenses incurred while traveling as a result of a team game event. All teams are to provide funds to reimburse the coaches expenses.
Payments described below are to cover the entire coaching staff. Head Coaches are responsible for determining how to share these funds with other team officials. This reimbursement will take the form of a payment to cover expected costs while traveling to regularly scheduled league games and a flat "per tournament night" payment plus travel costs to be made based on the number of out-of-town tournaments and the number of overnight stays at each. A schedule will be published each year indicating the following:
- The flat rate to cover travel costs for league games played outside the city of Ottawa boundaries. (This may vary by league and division).
- The per out-of-town tournament overnight flat rate. (This is applicable to all AA, A and B teams)
- The mileage rate to be paid for tournament travel. (This is applicable to all AA, A and B teams)
Exceptions will be made to this for provincial championships, Silver Stick and other unpredictable tournament events.
The flat rate to cover league games should be paid in two installments, the first as soon as possible after the start of league play and the second after Christmas. The per-tournament fees should be paid prior to leaving for the tournament.
Questions can be directed to any of the Competitive Committee contacts on the NMHA Contacts web page. In keeping with our Policy on Reimbursing Coaching Staff expenses noted above, the following schedule is to be used for the 2016-2017 playing season.
The flat rate for out-of-town league games is set as follows:
|
Amount
|
Applicable to:
|
Out of town Teams
|
|
$411.20
|
“A” – Novice, Minor Atom
|
RSL, Seaway, EO
|
|
$160.00
|
“A” – Major Atom
|
Seaway
|
|
$0
|
“A” – Minor Peewee, Major Peewee, Minor Bantam, Major Bantam, Minor Midget, Major Midget
|
|
|
$593.60
|
“AA” – Minor Peewee, Major Bantam, Minor Midget
|
RSL, Seaway, EO, UOV
|
|
$721.60
|
“AA” Major Atom, Major Peewee, Minor Bantam
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RSL, Seaway, EO, UOV, St. Lawrence
|
|
$499.20
|
“AA” Midget
|
Seaway, EO, UOV
|
|
$49.60
|
“B” Novice, Minor Midget
|
Rockland
|
|
$113.60
|
“B” Minor Atom, Major Atom, Minor Peewee, Major Peewee, Major Bantam, Major Midget
|
Rockland, Casselman
|
|
$64.00
|
“B” Minor Bantam
|
Casselman
|
NOTE: The above payments must be reduced at the rate of $.40/km if the coach takes team-provided transportation to any of the league games.
This rate is based on the number of out-f-town teams declared at the “AA”, “A” and “B” League meetings held prior to the 2013-2014 season. The payment must be made in two installments. The first, consisting of 1/2 the full rate, at the beginning of the year and the balance in January. The January payment may be adjusted upwards or downwards to reflect any substantial changes to this year´s projected schedule.
Non-Parent Coaches
- The per-tournament overnight rate is set to: actual hotel cost (including applicable taxes) plus $60. This amount is to cover both hotel, meal and incidental expenses for the team´s head coach. According to the policy, this will be paid for each required overnight stay at a tournament.
- Mileage rate to cover travel to tournaments is set to: $.40/km. This should only be paid where a coach is providing his/her own transportation. The maximum claim may not exceed 1000 km for each tournament.